COMMON AREA RENOVATION PROJECT

The Board of Directors recognizes that it is important to maintain our common areas for a number of reasons. We need to make the common layout more efficient, include modern technology where needed, use materials that will require less costly maintenance and provide a welcoming lobby for friends and relatives who visit. For those who wish to sell their units, it is important to retain the “curb appeal and value” of the building. There is also an interest among some residents in attracting young owners to the building to ensure that we continue to enjoy a vibrant community.
With all of these considerations in mind, the Board of Directors is setting up a project team to assess the situation and make recommendations to address the issues. The areas to be reviewed will include the Lobby, Meeting Room, Games Room, Exercise Room and Sauna Rooms.
The project team will be chaired by Board Member, Fern Stimpson, and will include a number of residents who have expertise in design work. There will also be significant opportunity for all residents to be engaged in the decision making process through sub-committees, surveys and a consideration of possible options.
Since the windows and door repairs are a priority and since there are budget issues to consider, any actual implementation would not start for at least 2 years. The interim period will provide an opportunity for research and consultation.
We will be providing regular updates to residents as we move forward with this project. Note that the Terms of Reference for this project are available on the condominium website and in the Property Manager’s Office.

Terms of reference

PREAMBLE

TERMS OF REFERENCE

1. The objective of this project team is to develop a plan for assessing the state of the common areas and make recommendations where appropriate to repair and/or upgrade the areas.
2. This project will include community engagement to solicit owners’ ideas, preferences and suggestions and incorporate them into an overall plan. Such mechanisms as sub-committees, surveys and a consideration of possible options will be available for resident involvement in the decision making process. Regular progress reports will be available to owners/residents. It will be important to manage expectations given that many owners have varying perspectives on the need for and the style of any renovations.
3. The project team will consist of a Board Member to be designated as the Chairperson and owner members who have expertise in related areas and who have been identified by the Board.
4. Common areas are defined in scope as including:
- Lobby (including Mail Box area)
- Property Manager’s Office
- Meeting Room
- Library
- Games Room
- Exercise Room
- Sauna Rooms
5. The Chairperson will act as the liaison in all discussions with the Board and the Property Manager. The Chairperson will report regularly to the Board on the progress of the project team through the sharing of Project Committee Meeting Minutes and verbal reports. As appropriate, the Chairperson together with the project team will present recommendations to the Board.

PROJECT TEAM MEMBERSHIP

Fern Stimpson – Board Member to act as Chairperson
Thomas Chen – an interior designer who has designed renovations at 50 Quebec
Paul Meaney – retired teacher interested in architectural design and our curb appeal
Lynne Ritchie – member of project team for 50 Quebec corridor renovations

TIMELINES

Given budgetary considerations and the pressing need to address repairs to the windows and doors, it is expected that we will not be moving ahead with any implementation of renovations to the common areas for at least two years. The project team can put this interim period to effective use in terms of developing a plan and soliciting resident input.

BUDGET CONSIDERATIONS

The preliminary stages of assessment should not result in budget expenditures. The objective would be to recommend a quality result within a cost effective budget.

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